Improving Real Estate Development Monitoring With Artificial Intelligence


Real estate developers have a lot of pressure on them to make sure their projects are completed on time and under budget. They need fast access to key data, such as cost and revenue information, so they can make timely decisions in order to avoid costly problems down the road. The traditional methods of reporting take up too much time and money for real estate developers who are trying to manage multiple projects at once.

A Real Estate Developer's Journey

A real estate developer's journey is a long one. The first step of the process is to identify a property or land that can be developed into residential or commercial units, and then purchase it. Next, they have to obtain planning permission from local authorities as well as acquire all necessary permits before demolishing existing structures on the site.

Once this has been done and construction begins, there are many things that need monitoring throughout each stage including:

1. Getting financial approval for the project

One of the most important aspects of any real estate development project is getting financial approval. This means you need to be able to get investors on board, provide them with all the information they need and convince them that your project will make them money.

2. Identifying and planning for potential risks on the job site

The construction industry is fraught with risk, but you can't do much about it if you don't know what your risks are. The best way to identify them on your construction site is through an inspection with a professional. During this process they will walk around and talk you through each potential danger, noting what could happen if it were to occur and how it might be prevented.

3. Managing cash flow during construction

Once the project is underway, cash flow will be monitored to ensure that funds are available when needed. The most common ways to monitor a project's cash flow are through monthly reports, weekly meetings, and quarterly reviews. These methods allow you and your team members to discuss any issues that may arise with the construction schedule or costs so they can be addressed before they turn into problems.

4. Reporting progress to investors, lenders and other stakeholders through regular updates on their earned vs. spent funds, performance metrics and more

One of the most important aspects of managing a real estate project is reporting progress to investors, lenders and other stakeholders. Reporting can be time consuming as well as expensive as it's a manual process that often involves human errors. In addition, reporting can be inaccurate because it's difficult for developers and managers to keep track of all the data they need in order for their reports to be complete and accurate.

Finally there's also confusion around what information is being shared with whom when it comes time for these updates, this causes delays in getting critical information on time.

Traditional methods of monitoring and reporting take up a lot of time, money and effort

It requires a large staff to maintain detailed spreadsheets tracking these metrics in real time, which makes it an inefficient process.

Traditional methods can be costly and time-consuming. In fact, they require so much manual work that many companies choose not to gather the data because they don't have enough resources available internally or externally (read: "budgets").

Driving project efficiency with AI

As the world becomes increasingly digital and artificial intelligence (AI) enters more and more areas of our lives (without you even realising it), real estate developers can now use AI-powered tools to improve the efficiency of their projects and focus on what matters most - building great developments!

I'm sure you're familiar with ChatGPT and probably used it a few (or more) times. In short, it is an AI program (large language model) that can understand human language and give responses that are accurate and relevant.

Here are some ways in which AI and ChatGPT can drive the efficiency of real estate development projects:

1. Digitalization of Project Documentation

AI can play an important role in streamlining and transforming project documentation, such as invoices, Excel spreadsheets, MS Word documents and so on, for real estate developers. By leveraging advanced machine learning algorithms and natural language processing, AI can analyze and extract relevant information from a variety of sources, systematically organizing and categorizing data for easy access and use.

In turn, this digital transformation significantly can improve efficiency, by reducing manual labor and minimizing human errors.

2. Faster Decision-Making

One of the biggest benefits of using AI and ChatGPT is the ability to quickly access project data and information. Those tools can be used to analyze data in real-time, uncover dependencies, and get a summary of complex project information that would be difficult to spot manually. By automating the monitoring process, developers can get accurate and easy-to-understand view of their development, that ultimately helps them make quick and informed decisions about their projects.

3. Risk Management

Identifying and planning for potential risks on the job site is crucial for a successful project delivery.

AI-powered algorithms can predict risks associated with projects based on historical data, financing conditions, and other relevant factors. This allows stakeholders to mitigate potential losses and manage development projects more effectively.

4. Cost Optimization

Development projects can be costly, and managing cash flow during construction is essential to ensure that funds are available when needed. AI-powered tools can help developers optimize costs by analyzing data on expenses and providing recommendations on cost-cutting measures. For example, ChatGPT can analyze data on project expenses and suggest ways to reduce costs without compromising on quality.

5. Reporting

Reporting progress to investors, lenders, and other stakeholders is a critical aspect of managing a real estate project. An AI-powered tool can generate reports in real-time, eliminating the need for manual data entry and reducing the risk of inaccuracies. Further, the tool can assist in generating custom reports that meet the specific needs of stakeholders.

Does the use of AI have drawbacks?

While AI technologies have shown great potential in improving real estate projects, there are still some potential drawbacks and limitations to consider.

Dependence on accurate and quality data

One of the main limitations of AI is that it relies on data to make analysis. If the data used to train the algorithms is incomplete, biased, or incorrect, it could result in erroneous predictions or recommendations, which might negatively affect project performance.

That's why it's important to consider having a solution that would consolidate all key project data in a single place and use an AI tool on top of it.

High initial costs for adoption

Developing and implementing an AI system can be expensive, particularly for small and medium-sized real estate firms that might not have the resources required for adopting these technologies.

An alternative is to use services of a specialised technology expert that offers AI solutions for real estate development companies.

Limitations in handling creative and complex tasks

AI systems are often effective at automating repetitive tasks but may struggle to perform creative problem-solving and handling complex scenarios that require human intuition.

And that's good news for us, humans. Especially if you are worried that AI might replace you.

The use of artificial intelligence definitely will free up human resources. Through it’s not necessarily a bad thing because automation of repetitive manual tasks (that no one likes doing anyway) can only make teams more efficient and allow them to focus more on high-value tasks.


For a long time, the real estate and construction industries were lagging behind with technology adoption. Though with the rapid advancements of Artificial Intelligence many companies already realised the benefits it can bring to their businesses.

By providing real-time insights on project data, assisting in risk management, optimizing costs, and generating reports, stakeholders can make informed decisions that lead to successful project outcomes.

While it's important to be aware of potential drawbacks and limitations before embracing an AI solution, the accurate implementation of AI can significantly improve the efficiency and sustainability of real estate businesses.

Written By
Volodymyr Melnyk